03 Aug 5 reasons why notepads are a security risk
“The Pen is mightier than the sword, but I prefer my laptop”
In a cyber security first world where GDPR has made even the most technophobe individual aware that data need protecting, the tech team at ATAMA were surprised to see a worrying trend still in practice amongst a number of major businesses.
Notepads, post it notes, scraps of paper….all littered around office desk spaces with unlimited sensitive data information for the world to see. This, without anyone really knowing, is completely contravening your companies’ philosophy for a data compliant office.
It is time to ditch the pen and fast forward to upgrading your paper scribblings to something that can really make a difference. Here are the 5 reasons as outlined by the Tech Team at ATAMA as to why your failure to upgrade constitutes a security risk:
There is no back up
Data can be stored on company owned servers – Electronic notebooks capture the same information as a manual notebook, however, the information is stored on a server, not in the notebook. It is easier to ensure the security of a single server rather than track hundreds of notebooks that can be removed from the premises.
Data cannot be restored if lost
Another inherent danger with manual notebooks is that they usually are the only copy of the results. If they are lost or stolen, months of key notes and information could be unrecoverable. However, as noted above, electronic notebooks are saved to a server. If that server is backed-up on a regular basis, then it can be restored as needed, reducing the risk of losing months’ worth of work.
Encryption is not possible with a pen and paper
Another problem with manual notebooks is that the contents are not secure within the notebook itself. Many Teachers and Business leaders have recognized this flaw and attempted to code or disguise their notes to ensure their security. However, by using an electronic notebook, the data can be encrypted to ensure that only the intended recipients have access to the data.
You can’t read your own writing
It is a common problem – we are in a rush writing notes and end up creating something that can only be described as a scribble. Only the trained journalist can write shorthand, but then the process of decoding it can cause embarrassing issues. With a digital notepad you have an abundance of writing tools that work to recognise the scribbles of your mind.
People have learnt to read upside down
It is not a marvel comic skill, there are people who have actively trained their eyes to read text upside down – we can only assume to steal ideas or read comments being written about them. Of course, with a tablet notebook there a plethora of tools that can shield the screen to prying eyes, no matter how well they have mastered the skill of upside down reading.
Of course, your Tech team at ATAMA are aware that your electronic notebook options in the modern digital age are endless. It is why we have partnered with Microsoft, Apple, HP and Dell to other the widest range of devices that are suitable for your needs and budget. With ATAMA, you get more than the device. Why try before you buy when we test before you invest?
Speak to one of our expert consultants today by calling 0203 9292 300 or emailing firstname.lastname@example.org
ABOUT THE AUTHOR
Brad Chuck is the Head of Marketing, PR and Press at the Academia Group of companies, incorporating our brands with ATAMA, Academia for Education, Charterhouse Muller, ReviveIT and our eCommerce stores. Blogs, Reviews, Content Pieces and Press Releases are written with the express agreement of the vendor or client involved. Brad is a member of the NUJ and has been an active content producer for brands and services across multiple markets in a 20 year career.
Email Brad on email@example.com or tweet brad at @BradChuck